How to Reduce Your Emails in 4 Simple Steps and Gain an Hour a Day – Part 2
In my previous post, I shared four things you can do right away to reduce your emails by 24%. In Part 2, I’m giving you four simple tips to eliminate excessive emails and bring your inbox to zero today, and every other day, if you’re game.
The first thing you should know is that even though email may be your favorite form of communication, if it’s your only method of communication, taming it and reducing the amount that comes in may take a bit more effort. Therefore, consider restructuring the way you communicate. The old school method (the telephone) may come in handy during this process!
Email begets email. The amount of emails you send will come back twofold. Sort of like a blessing (or a curse) what you give is what you get. If all you have to send is a quick reply, sending that email is appropriate. But if you have a laundry list of things to say- a phone call may be best.
Consider a separate email address for personal use. I am not a fan of having more than two email addresses because the more you have, the more you have to manage and the less time you have to actually get things done. However, if you only have a primary email account, consider opening a secondary account for personal use. At the same time, if you have more than two separate email accounts, it’s best to consolidate and ensure you are not getting double emails. Less is better.
Don’t give your email address to retailers in exchange for a purchase. I went to a store this weekend and was asked to give my email address & phone number before checking out. When I politely declined to give the cashier that info, she had to press a few buttons just to bypass that process. It seems a bit radical that in order to purchase a light bulb, you have to give your personal information first. Not to mention the consequential emails you’ll receive after that. Therefore, bypass sharing your personal info at the store and save the trouble of deleting those emails later.
Delete. I had a client once who kept emails from 12 years ago, just in case. As you might imagine, keeping emails from 12 years ago can create a bit of a hoarder problem. Instead, ask yourself these two questions: “Have I referenced back to this email in the last month?” “Do I need this for my life/business right now?” If the answer to these two questions is no, go ahead and delete. Keep in mind that some platforms keep your deleted email for a few weeks or even months. Even if you are not sure if you’ll need it again, you can still find it later.
As you receive fewer emails, you will spend less time in your inbox and more time doing other things that promote productivity and efficiency.
Maintaining this system is crucial to keep the emails at bay, therefore; make sure you apply these tips a little each day to enjoy an empty inbox every evening.